Application Stage

Potential applicants are encouraged to review program guidelines carefully. It’s helpful to think on how to respond to questions and whether you have work samples readily availability. Start preparing your documents and work samples as needed.

Getting Help

Contact OAC staff early in the application process.

Attend OAC workshops and office hours.

All workshops and office hours can be found on the grant program's page.

Contracting Stage

Grant awards will be made through a contractual agreement between the awarded applicant and the City of Sacramento. Contracts will be emailed to grantee for digital signature through AdobeSign. Once all parties including applicant, any applicable fiscal sponsors, and the City of Sacramento, have signed the contract, all parties will receive a copy of the signed agreement.

1. In order for the City to provide payment on any executed contract, the following steps must also be completed.

Step 1: Supplier ID

Any Organization, individual, or business receiving funds from the City must be registered as an active supplier within the City’s supplier portal to receive a payment.

Grantees will receive a link from OAC staff to register as supplier within the City’s Supplier ID portal if awarded. If awarded applicants have had a previous Supplier ID within the City’s supplier portal, they must ensure the Supplier ID is active before payment can be issued.

Training Guides:

How to Register on the Portal

How to Maintain your Portal Profile

Step 2: Business Operation Tax Certificate (BOTC)

This certificate is necessary for receiving any payments from the City of Sacramento and is paid annually. Additionally, a Home Occupancy Permit may be required as part of attaining the BOTC. For more information on the BOTC, visit the City’s Revenue Division here: Obtaining a Business Operation Tax Certificate.

Additional BOTC Resources

Apply  online or complete a BOT application

Note: Non-profit organizations may be exempt for a BOTC. The form is available below, follow the form for submission instructions

BOT Exempt Application vFY2025.pdf 

Step 3: Insurance

The City may require insurance depending on the scope of the grant. If insurance is required, the City will not execute the grant agreement or disburse funds until both the certificate of insurance and endorsements have been received. Depending on the type of awardee organization, awardees may also need to acquire Workman’s Compensation insurance & motor vehicle insurance. Review the award and contract documents sent by your grant's program manager for further details.

Example: Certificate of insurance & additional insured 

Reporting & Record Keeping Stage

A grantee shall maintain records of all matters related to the grant agreement, including but not limited to:

• books
• financial records
• supporting documents
• statistical records
• personnel records
• property records
• all other pertinent records

Check your contract for specific reporting requirements. Some grants could require program reporting, including where programing is occurring, how many people participated, and the outcomes of the programing, SMU DataArts reporting, or other information requested by the City.